JOB TITLE: HUMAN RESOURCES OFFICER (HRO)   The Ummah Society is inviting application from suitable candidates for the position of Human Resources Officer (HRO). The HRO would primarily be responsible for assisting the Society HR Committee in filling vacant employee positions with qualified candidates that further the mission and vision of the Ummah Society. Furthermore, the HRO will support existing employees in navigating the organizational processes and contribute to talent development through implementing Society policies and managing procedures. The job requires working and coordinating with Ummah Masjid & Community Center (UMCC) and Maritime Muslim Academy (MMA) staff and other Society resources and work programs. The HRO will be responsible for employee-related administrative tasks of both entities and will contribute to making both the UMCC and MMA better places to work for all employees. The HRO would be the main point of contact for all screening, recruiting, interviewing, and on-boarding of new employees, and guiding new employees through the complicated process of benefits and compensation. The HRO will also have the crucial task of complying with all municipal, provincial, and federal regulations for HR. The position reports directly to the Executive Director of the Ummah Masjid & Community Center (UMCC). This is a full-time position (40 hours/Week) and comes with competitive salary and benefit.   TERMS & CONDITIONS
  • 90-day probationary employment leading to a full-time position.
  • The full-time position 40-hours per week with flexible working hours.
  • Days of work schedule to be decided according to the agreed upon schedule with the reporting manager.
  • Annual salary range is between $40,000 - $50,000.
  • Annual salary will be determined based on experience.
  • Education: A university or college degree or equivalent with a proven track record demonstrating solid HR administrative skills. Having an HR certificate would be a great asset. 
  • Experience: 2-3 years of experience in HR-related responsibilities, preferably within non-profit organizations. Experience in working with faith-based and/or community organisations is a definite asset. 
  • Verbal communication: Job requires the ability to speak in English. Command of a second language such as Arabic is certainly as asset.
  • Written communication: Ability to write employee job descriptions, contracts, and understating and following labor code and HR protocols is a must for this position. 
  • Diversity: Experience working in a multilingual, multicultural, and diverse community setting would be a significant plus. 
  • Teamwork: A dynamic, flexible, and team approach to work with moderate-to-high level of information technology literacy and technical know-how are essential.
  • Stamina: Ability to use logic and reason to identify the strengths and weaknesses of alternative solutions, to adjust actions in relation to others' actions, and to have good problem-solving skills, are required. 
  • Dependability: Job requires being punctual, reliable, responsible, and dependable, and fulfilling obligations. 
  • Self-Control: Job requires maintaining composure, keeping emotions in check, controlling anger, and avoiding aggressive behavior; even in testing situations. 
  • Cooperation: Job requires being pleasant with others on the job and displaying a good-nature, cooperative attitude. 
  • Attention to detail: Job requires being careful about detail and thorough in completing work tasks. 
  • Concern for others: Job requires being sensitive to others' needs and feelings and being understanding and helpful on the job.
  • Being able to multi-task and follow all health and safety regulations are must.
  • Supporting Ummah Society’s HR needs and conducting visits to its branches periodically depending on the need.
  • Supporting recruitment efforts by posting and sorting job advertisements, sourcing resumes, conducting phone pre-screens, arranging interviews, sitting in on interviews, conducting reference checks.
  • Entering organizational changes such as new hires, salary changes, position transfers/promotions into the HR system. Ensuring that the payroll and the IT departments are aware of all new and departing employees. 
  • Overseeing employee health and safety procedures. Organizing and managing new employee orientation, on-boarding, and training programs.
  • Covering all legal compliance for human resource municipal. Provincial, and federal and requirements.
  • Maintaining employee records and paperwork, answering employee questions and addressing employee concerns, and reviewing procedures for employee safety, welfare, wellness and health.
  • Periodically representing the Society in community and recruiting events and overseeing social events.
  • Participating in HR Special projects as needed.
  • Assisting with any inquiries regarding benefits, immigration, learning & development, and payroll.
  HOW TO APPLY To apply for the position, please send your cover letter and resume, including the names and contact details of three referees to: hr@umcc.ca   ABOUT UMMAH SOCIETY Ummah Society is a registered charity operating in Halifax, Nova Scotia. It includes the Maritime Muslim Academy (MMA) and the Ummah Masjid & Community Centre. We have been serving Muslim communities in the region for many years now. As our community in Nova Scotia has been growing over the past many years, we are embarking on additional projects and responsibilities necessary to serve our growing community positively and effectively in the region. Ummah Society is undertaking a few projects to expand its services. To know more about the Ummah Society, please visit the Maritime Muslim Academy (MMA) Website at: https://www.ummahmasjid.ca/ and the Ummah Masjid & Community Center (UMCC) at: http://www.maritimemuslimacademy.ca/  

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